Administrative Assistant

Wallowa County Chamber of Commerce

job description

Wallowa County Chamber of Commerce



Job Description - Administrative Assistant

 

Reports To: Executive Director

Status: Full Time, Non-Exempt

Schedule: M – F, 8AM – 5PM, rare evenings/weekends for events

Compensation: $15 - $17/hr DOE

Benefits: Vacation, Holiday, Sick Leave, Simple IRA

 

SUMMARY



The Wallowa County Chamber of Commerce is seeking a dynamic and energetic Administrative Assistant to enhance and support our organization and Visitor Center. The Administrative Assistant is a key role within the Chamber. This position interacts with Chamber members, Board Directors, the Executive Director and the general public daily, making a positive and solutions-oriented mindset a must. The Administrative Assistant is also responsible for a wide variety of clerical functions and general office support. This is an exciting and ever-evolving role, with opportunities to have real-time impact on the success of the organization and the community.

 

KEY SKILLS & ABILITIES


  • Display a strong commitment to the Wallowa County community

  • Outstanding & effective communication skills, both oral and written

  • Self-motivated, flexible & adaptable to shifting priorities & timelines

  • Excellent organizational & time management skills

  • Strong technology proficiency (experience with programs such as Microsoft Office suite, QuickBooks, etc.)

  • Experience with Customer Relationship Management (CRM) systems a plus

  • At least 3-5 years of previous experience in an administrative role preferred

  • Associates Degree or higher preferred


 

PRIMARY DUTIES & RESPONSIBILITIES


  • Handle all office-related daily/weekly tasks such as:

    • Opening/closing office & Visitor Center

    • Answer/respond to phone calls

    • Provide information to visitors to the Chamber office & Visitor Center

    • Record daily contact logs

    • Manage incoming/outgoing mail communications & electronic communications (email, web inquiries, etc.)

    • Mail delivery/pickup

    • Banking deposits

    • Manage & schedule use of conference room

    • Maintain a clean & orderly office & Visitor Center



  • Attend monthly Chamber board meetings & record minutes, promptly provide preliminary minutes to Executive Director following meetings

  • Assist with development of & publication of printed materials distributed by the Chamber; review & update these documents consistently

  • Assemble/distribute new member packets & visitor packets as needed

  • Maintain & update Chamber member database software as needed (including member listings, job postings, events, etc.)

  • Visit/cold call businesses to recruit new Chamber members

  • Manage the Chamber Buckskin Bucks “Buy Local” program by:

    • Recruiting & onboarding members for the program

    • Maintaining QuickBooks & balancing bank statements for the program

    • Make weekly deposits for the program



  • Maintain inventory of office equipment, paper & digital files, brochures & other printed information, products for sale, etc.

  • Maintain adequate records of transactions & correspondence

  • Prepare & distribute weekly emails to membership

  • Prepare & distribute membership renewal invoices & past due letters on a monthly basis

  • Assist in coordinating the planning, scheduling, marketing, promoting, registration & execution of special events & activities

  • Other duties as assigned by the Executive Director



WORKING CONDITIONS


  • Position operates in a professional office environment

  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

  • This job is primarily performed at a stationary desk in an office and can be done sitting or standing

  • Occasional lifting/moving of boxes (30-50 lbs.)

  • Occasional need to crouch, stoop and bend



 

To Apply: Please submit a cover letter and resume (including three references). Apply via email at: info@wallowacounty.org or apply via mail at: PO Box 427, Enterprise, OR 97828. No in-person submissions.

contact information

business: Wallowa County Chamber of Commerce
address: 309 South River Street
Enterprise, OR 978
phone: 541-426-4622 (Call Now)
website: https://www.wallowacountychamber.com/